TMS Software for Time Attendance Solution in HRMS Malaysia
What is TMS in HRMS Malaysia?
TMS, also known as time management system, is a system that allow company HR to perform/calculate employee’s attendance by improving attendance accuracy and efficiency.
Time Attendance plays an important role in HRMS as a HRMS cycle will break, unable to process employee’s payroll due to the lack of employee’s attendance information.
How Does Time Attendance Works in HRMS Malaysia?
Time attendance is required in nowadays company as they want to make sure this employee is attending and performing his job within the hour to hour (start working hour and leave working hour).
Moreover, time attendance HRMS also capture an employee lunch break hour, late in, early out, time off, overtime hour etc for a future references for a company and also company’s HR.
After capturing an employee time attendance for several days (usually 1 month), a company will base on the attendance records to process payroll, which leads to employee’s payslip/salary.
Learn more about Malaysia HRMS Payroll Calculation here.
Learn more about iFLEXiHRMS TMS Solution for capturing employee Time Attendance Records in HRMS Malaysia
iFLEXiHRMS TMS Solution allow you to one click process employee time attendance records. It is an efficient and accurate time attendance software system by allowing your company employee’s time attendance records can be processed simply and hassle free.
iFLEXiHRMS TMS Solution free up your time from tedious and complex time attendance calculations, preparation of punch card data and all attendance encounters. It is a software that built for your business, and grow with your business.
Time Attendance Procedure
There are several solutions for time attendance system among all of the SMEs throughout Malaysia. A time attendance solution proposed by allowing an employee to check in/clock in his/her working attendance records while check out/clock out his/her leaving attendance records.
Check in/clock in attendance are referring as time in in HRMS time attendance Malaysia.
Check out/clock out in attendance are referring as time out in HRMS time attendance Malaysia.
After knowing the exact time for an employee’s time in and time out time attendance records, a company HR is able to calculate his/her working hour.
Employee’s Working Hour (Hour Worked) in TMS HRMS Malaysia
Employee’s Working Hour is calculated based on an employee time in and time out records. It will lead to employee payroll system for salary calculation.
However, calculate an employee’s working hour is important as it not only used for employee payroll calculation, it is the base of OT, overtime hour calculation.
What are Working Hour, Working Day, Day Worked and Hour Worked in TMS Malaysia?
There are several terms in time attendance HRMS which leads different meaning although the visual wordings are about the same.
These several terms in TMS stand for:
Working Hour(s): A total of time (hour) that a company required an employee to work in a single day.
Working Day(s): A total of days that a company required an employee to work within a week/month.
Day(s) Worked: A total of days that an employee had been worked throughout a week/month.
Hour(s) Worked: A total of time (hour) that an employee had been worked throughout a day.
These are 4 typical terms/wordings in time attendance solution in Malaysia, which are important to classified the calculation of time attendance perspective between employee and company’s HR.
Learn more about iFLEXiHRMS TMS Solution for capturing employee Time Attendance Records in HRMS Malaysia
iFLEXiHRMS TMS Solution allow you to one click process employee time attendance records. It is an efficient and accurate time attendance software system by allowing your company employee’s time attendance records can be processed simply and hassle free.
iFLEXiHRMS TMS Solution free up your time from tedious and complex time attendance calculations, preparation of punch card data and all attendance encounters. It is a software that built for your business, and grow with your business.
What are Late in, Early out and Time Off?
Another different terms in time attendance solution, which definitions are:
Late in: An employee fails to present on time (late/after) start time of working hour.
Early Out: An employee gets off work (earlier/before) end time of working hour
Time Off: An employee didn’t present on work within the working hour.
These are the great example occur for Late in, Early out and Time Off:
Example of Late in:
Employee occurs traffic jam during his way to office.
Example of Early Out:
Employee felt uneasy/sick/unwell request a leaving.
Example of Time Off:
Employee failed to come back on time during lunch break.
However, the above terms are required to follow company’s policies as each of the different companies follow different handbook, leads to different salary deduction and payroll calculation.
Overtime Calculation in HRMS Time Attendance solution in Malaysia
Overtime occur when an employee’s hours worked is more/greater than a single working hour per day.
Overtime is calculated by using employee’s hours worked minus working hour.
Once Overtime occurred, time attendance system will automatically soft out overtime hours, which will be used in payroll for employee’s overtime salary calculation.
OT rounding in TMS
After calculation of Overtime hours, some of the company usually rounding up employee Overtime hours. For example, an employee overtime worked hours is 2 and a half (2hours 30minutes). Time attendance Solution will automatically be rounding up the overtime to 3hours.
OT rounding is an algorithm for making payroll calculation easier and convenient.
Overtime Approval in TMS Malaysia
Some of the company required overtime approval before proceeding to overtime calculation. Time Attendance Solution will help a company’s HR and supervisor to manage employee attendance and overtime period.
Learn more about iFLEXiHRMS TMS Solution for capturing employee Time Attendance Records in HRMS Malaysia
iFLEXiHRMS TMS Solution allow you to one click process employee time attendance records. It is an efficient and accurate time attendance software system by allowing your company employee’s time attendance records can be processed simply and hassle free.
iFLEXiHRMS TMS Solution free up your time from tedious and complex time attendance calculations, preparation of punch card data and all attendance encounters. It is a software that built for your business, and grow with your business.
Before work OT Vs After work OT in Time Attendance Solution
After knowing of Overtime calculation, what is the difference before work OT and After work OT in TMS?
Before work OT: Occur when an employee begin work before working hour.
After work OT: Occur when an employee continuing work after working hour.
In general, Before work OT usually given to night shift workers. After work OT usually given to morning shift workers. However, there are still have certain circumstances and conditions applied according to a company procedure.
Leave, absent, half day in TMS Time Attendance Solution
We all know about leave, absent and half day situation for nowadays employment, it is quite common situation in HR for managing employee.
How does time attendance solution help a company’s HR for handling Leave, Absent and half day?
Time attendance solution keeps every attendance records for each employee, when it detects an empty data or empty slot on a single day, the TMS will prompt out notification and alert a company’s HR to pay attention that a company employee is losing an attendance records, or he/she is absent on that day.
A company’s HR will be able to set employee leave taken period (start taking leave & back for work). The TMS system itself will automatically perform calculation for that employee attendance records.
Half day occur when the TMS detects that one of the employee hours worked is less than normal company’s working hour. It is the same way to detect Late in, Time Off and Early Out as well.
Working Shift
With the help of time attendance solution, one company’s HR will be able to manage his/her working shift easily. Before assigned working shift, the company’s HR have to assign (grouped) employee into certain group. After grouping, then we can assign groups to working shifts.
Time Attendance Solution helps a company to manage the base of employee salary calculation. It is important as it can’t afford any of the human mistake as it will lead to employee’s payroll calculation.
Attendance Devices in TMS
Attendance Devices is a useful time attendance capturing machine by capturing each of the employee’s clock in and clock out data. It works well with time attendance solutions. A TMS solution will pull the employee attendance records from attendance devices, and copy the data into attendance database.
Employees are able to check back with their attendance data in time attendance solution as well.
You may learn more about Attendance Devices here.
Learn more about iFLEXiHRMS TMS Solution for capturing employee Time Attendance Records in HRMS Malaysia
iFLEXiHRMS TMS Solution allow you to one click process employee time attendance records. It is an efficient and accurate time attendance software system by allowing your company employee’s time attendance records can be processed simply and hassle free.
iFLEXiHRMS TMS Solution free up your time from tedious and complex time attendance calculations, preparation of punch card data and all attendance encounters. It is a software that built for your business, and grow with your business.
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